Digital dossier

Managing a digital file for HR and payroll software offers benefits such as improved efficiency, easy access to information, data accuracy, and better compliance with laws and regulations.

For error-free records, it is important that data entry is done logically and securely. Take a move, for example; it is best for the employee himself to enter the new address into the system. A manager can check this address and recalculate the travel expenses before validating the mutation. In this process, there is no duplication of data, the employee's address does not get stuck somewhere else in someone's mailbox or on a notepad. Thus, the digital file ensures that data is processed minimally and thus is as secure and accurate as possible.

A digital HR and payroll file should typically include personal data, employment contracts, payroll information, performance reviews, tax records, training records and any disciplinary reports.

To keep documents in the cloud, Nmbrs provides strict access management, data encryption, regular audits, password policies and awareness training for employees to prevent data leaks.

Organisations must comply with privacy laws such as the AVG by obtaining consent for data collection, ensuring data protection, and implementing processes for deleting data at the request of employees.